1 Who We Are

Technological University of the Philippines Cavite (“we,” “us,” “our”) operates this institutional website to publish public information, academic and administrative notices, and related campus services.

2 Personal Data We May Collect

Depending on how you interact with our website, we may process:

• Identity and Contact Details: Name, email address, and phone numbers voluntarily provided when corresponding with campus offices or submitting inquiries.
• Account Details: For authorized staff users (name, email, role/admin status, login timestamps).
• Technical Logs: IP address, browser/user-agent details, pages requested, and access timestamps reasonably necessary for security and operational integrity.
• Official Published Content: Content submitted by authorized administrators for public dissemination (news, announcements, documents, and official photos).

* We do not require the general public to create an account or provide personal data to browse public information pages.

3 Purpose and Lawful Basis

We process personal data for institutional objectives, including:

• Publishing official university information and transparency disclosures.
• Responding to public inquiries and providing web-based campus services.
• Administering authorized staff access to the campus content management system.
• Maintaining cybersecurity, audit trails, and the operational integrity of university systems.
• Complying with statutory and regulatory obligations applicable to State Universities and Colleges (SUCs).

Processing is grounded on lawful criteria under the Data Privacy Act, including compliance with legal obligations, fulfillment of the University's public authority mandate, and voluntary consent where applicable.

4 Sharing and Disclosure

We do not sell personal data. Information is shared strictly on a need-to-know basis with authorized university personnel, contractual service providers acting under explicit instructions (e.g., cloud hosting), or when mandated by law, court order, or regulatory authority. Public pages display information intentionally published by TUP Cavite for transparency.

5 Data Retention

Personal data is retained only for the duration necessary to fulfill the stated purposes or as prescribed by university records management policies and national archiving regulations. Technical and security logs are kept for a reasonable period for incident investigation before secure disposal.

6 Security Measures

We enforce organizational, physical, and technical safeguards proportionate to identified risks. These measures include strict access controls, HTTPS transport encryption, input validation, firewall protections, and administrative activity logging.

7 Your Privacy Rights

Under the Data Privacy Act of 2012, data subjects possess the following rights:

8 Cookies and Similar Technologies

This site uses essential session cookies and local storage necessary for technical operation, secure administrator authentication, and preference retention (e.g., UI theme preferences). We do not deploy commercial advertising trackers.

9 Minors and Children

This website is intended for general public information and campus community use. If you believe we have inadvertently collected personal data from a minor without proper parental or legal authorization, please notify our DPO immediately.

10 Changes to This Notice

We may update this Privacy Notice to maintain alignment with technological changes or regulatory updates. Any material revisions will be reflected in the updated effective date at the top of this document.